The Karl Junginger Memorial Library has two rooms that can be used by the public. 515 Reservation form Room Reservation Application (Updated 9/2025)

See full facility use policy here:515 Facility Use Policy

Junginger Community Room:

  • -Available Monday through Sunday 7:00 a.m. – 9:30 p.m.
  • -A key code will be set up for the outside door if the event occurs while the library is closed.
  • -When the library is closed the group will have access to the hallway, and the public restrooms. Upon departure, the group is responsible for ensuring the area is cleared of all occupants and secured. Restrooms should be tidy, all lights in the building should be off, and doors should be locked and shut.
  • -Capacity: 150 persons
  • -10 large tables
  • -Kitchen facilities: oven/stovetop, microwave, refrigerator, dishwasher, and sink.
  • -Other equipment: podium, projection screen, projector

 

Hyer Conference Room:  No Application is needed. This room is not reservable but is used on a first-come, first-served basis. It may be occupied for up to 3 hours at a time per person/group

  • Available during the library’s hours of operation only.
  • Meetings shall conclude at least 15 minutes before the library closes.
  • Capacity: 15 persons
  • 1 fixed conference table
  • No kitchen facilities
  • Equipment: fixed whiteboard

The primary purpose of the Karl Junginger Memorial Library meeting rooms is to enable the library to extend its programs to the Waterloo community. As a further service, the library offers the use of its meeting rooms, when available, to qualifying groups. The rooms are reserved on a first-come, first-served basis. However, library-sponsored activities are given the highest priority when considering the use of these facilities.

The Junginger Community Room requires an application, and deposit/fee when applicable. Library staff will review and approve the application, which may require approval from the library director.

The Karl Junginger Memorial Library does not advocate or endorse the viewpoints of meetings or meeting room users. Informational flyers, advertisements, or any other publications issued by the group must explicitly state: “The Karl Junginger Memorial Library and its Board of Trustees do not endorse or sponsor this event.”

Use of facilities must comply with library policies and all federal, state, and local laws; ADA, safety standards, and building-code requirements. To meet eligibility, the library, at its discretion, may require groups to provide proof of insurance, residency, and/or tax exemption.

Application

All applications must be completed in full, signed, and submitted by the authorized adult representative of the group who will be attending the event. Applicant accepts responsibility for the conduct of the event and for any damages incurred.

Applications may be obtained in person from the front desk or the library’s website. Completed applications may be returned in person, by regular mail, or by email to: roomreservations@waterloo.lib.wi.us

Fee Payment (if applicable)

  • -Deposits (if applicable) are required at the time of application.
    • -The event will not be scheduled on the room reservation calendar until the application is filled out and the deposit is paid (if applicable).
    • -Deposits must be separate from all rental fees.
    • -Deposits paid by check will be kept for 1 business day after the event and then shredded if there are no extra required fees.
    • -Deposits paid by cash may be picked up by the event applicant 1 business day after the event if there are no extra fees. If the cash deposit is not picked up by 5 business days after the event the library will consider it a donation.
  • -The library accepts cash or checks made out to: Karl Junginger Memorial Library or KJM Library.
  • -The library staff reserves the right to determine what rental fees your group should be paying.
  • -Rental fees are due no later than the day of the event.
    • -All rental fees include setup and clean-up times.
    • -The room renter may not enter the room until the rental fee is paid.
  • -Cancellations should be made a minimum of 7 days before the event date; exceptions will be made in cases of inclement weather.
  • -If your event begins later or ends earlier than anticipated no refunds will be given.